Volunteers at horse shows are an essential component of the entire event. Volunteering truly is the glue that holds the show together. Whether it be in the show office, arena or even at the concessions stand, exhibitors have many opportunities to assist their association.
Volunteering is a wonderful way to meet new like-minded people, especially if one is just entering the horse world. While horse shows are usually busy affairs, there are usually breaks which allow you to get to know those working beside you.
By helping out, you obtain a unique perspective and create a positive atmosphere for the equestrian community. Here are ten ways you can help at your next horse show.
1. Assist with general office tasks
We all know how challenging and demanding working in the show office can be. Entries, stalling, camping — the list continues. Helping with basic tasks such as handing out awards or delivering a message to the person at the gate helps the office do their job more efficiently. Next time you are at a show and see those who are working in the office, ask them if there is anything you can do to help or simply give a genuine “thank you”. These small acts have a significant impact in the long run.
2. Help work the gate/check-in
With multiple classes per day and many exhibitors, running the gates can be an intense job. This must be done properly and correctly for the show to run smoothly. Working the check-in is a fantastic way to meet new people and develop deeper connections with other members of the association.
3. Create a “Welcome Committee”
Entering the world of horse showing can be intimidating for newbies, but it doesn’t have to be. Organize a small group of people who welcome newcomers and exhibitors at every show. Generating a welcoming environment is a wonderful way to give back to the equestrian community. Youth associations have given out water bottles, pens and other small items to rookies. Positive actions lead to a chain reaction of kind gestures which will better the experience for everyone involved.
4. Organizing events/dinners
The community is the most important aspect of horse shows. Dinners, parties and special events all bring the equestrian community closer together. If you have any extra time, consider trying to plan a dinner or party for the next show. Some associations have done raffles, dog races, donkey races, etc. The possibilities are truly endless when everyone in the association works for a common goal. This is also a fantastic way for youth to become involved and interact with fellow equestrians, thus creating long-lasting friendships. Other ideas include setting up a mini-concert, fashion show or even a movie night. The key is to create hospitality and fun in a large setting where everyone feels included.
5. Concessions
Concession stands create wonderful opportunities for youth to get involved in the horse world. Almost every exhibitor visits the concession stands at least once at a show, which gives volunteers a platform to build relationships with others. The saying, “Nothing brings people together like food,” especially holds true in these scenarios. Other ideas such as bake sales or bottle drives can be incorporated at concession stands to help fund the association and other events.
6. Ring Stewarding
Learning how to scribe for judges is a valuable tool for an exhibitor. Many exhibitors have gained valuable insight because the world looks different from the center of the arena. Ring stewarding gives volunteers a better understanding of what the judges are looking for and makes the actual judging of classes more enjoyable. Judges appreciate a ring steward who is respectful, efficient and organized. Many judges concur that having a dedicated ring steward by their side completely effects the outlook of their day. A good ring steward creates a more positive environment for themselves, exhibitors and judges.
7. Help to get others interested in the association
Whether via social media, sponsorships or contests, generating excitement about horse showing can go far. Volunteer to use social media to spread details about an event or information on the next show. Contests are a fun and unique way to encourage additional participation from exhibitors. Creating more involvement in activities benefits the association’s atmosphere, financial situation and productivity.
8. Assisting with Loading and Unloading
The excitement of arriving at horse shows can become quite stressful when it comes time to unpack the trailer. Show tack, work tack, clothes, blankets, chairs, hay — the list goes on and on. This tedious process can take hours and is especially challenging for those who unpack or pack up by themselves. If you have the time, lend a hand and help carry that bale of hay to their stalls. You can change someone’s day even through the simplest acts.
9. Clean up crew
In classes such as jumping or trail, set-up and tear-down can be quite the challenge. For these events to run smoothly, the assistance of volunteers is crucial. The more helpers present, the less time it takes. Also, helpers during the classes are essential. These helpers may reset a pole or jump after it has been hit, rake the dirt by the poles, etc. Even though these efforts may not seem over-the-top glamorous, they leave a lasting positive impression on the exhibitors, judges and spectators.
10. Be Welcoming to Others
Horse shows can be completely hectic, leaving some with no time to volunteer. But everyone can reach out to their equestrian community through kindness. Even something as simple as a smile can change someone’s day or outlook on the horse show. If you see someone who laid out a gorgeous pattern, tell them. If you see someone struggling in a class, give them words of encouragement. After all, we horse show because it is fun! When it becomes a hassle and people become fearful of an intimidating environment, exhibitors quit doing what they love. The simplest way to volunteer in your association is to encourage and be kind to fellow horse lovers.
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Volunteers are necessary to the longevity of horse shows. Even if you only have a half an hour to give, that precious time impacts multiple experiences for the better. Create a community event, work the check-in gate, lend a hand or just share a smile.
About the Author – Cat Guenther of White Lake, Michigan is in the 11th grade at the Academy of the Sacred Heart. She has ridden horses for the past eight years and has been showing Quarter Horses for two of those years. When Cat is not at the barn, she focuses on her small business “Behind the Bit Tack Sales”. She hopes to one day attend Michigan State University and study to become an equine veterinarian. Cat is very excited for the 2018 show season with her new horse, Royal Invite.
